NOTES FROM THE GALLERY
This is long, folks, so scroll down and read what applies to you.
BIN HOLDERS:
If you have artwork in a bin, this message is for you. I would like to make a small change but want to make sure there aren’t any strong objections first. At the present time, the bins are set up with the bin dividers placed behind the artwork. This often makes it very difficult for people to see the artists’ names. I would like to put the bin dividers in front of the artwork. In addition to the name of the artist, I would like to see a short bio of the artist on the right side of the divider and a picture of an example of the artist’s work on the left side. This way visitors would already have the artist’s name and artistic style in mind when they begin looking through the available work.
Not everyone will have the skill or equipment to print off good pictures of their work. If there are any of you who would be willing to help folks with this for a small fee, please let me know.
INSTRUCTORS:
Each year I try to review the ins and outs of being an ASA instructor.
1. Instructors are the life blood of ASA. If you have a skill you might like to teach, take the plunge. Fill out a class proposal form and submit it to a board member. If you’re new at teaching, just ask and we will help you in any way we can.
2. There is a facility use fee attached to the cost of the class…$5 per day for members and $10 per day for non-members. When you submit your proposal, be sure and add this fee to your total so that you are not unpleasantly surprised by a payment that is less than you expected.
Example: You want to be paid $40
for a 2-day class. When
submitting your form, be sure to
include an additional $10 ($5 x2 for
members ($50) or $20 ($10 x 2
for nonmembers ($60).
3. If you provide the materials for your class and the cost of those materials is included in the price of the class, you have the option of breaking your class payment into two categories…. instructor pay and material reimbursement. This way the money you get paid for to cover the cost of materials will not contribute to potential taxable income.
4. If you have a no-show or a student cancels less than 7 days before the class, you are entitled to payment for the class. However, you have the option of offering the student a credit for another class if their story is good enough. If you cancel the class, the student may get a full refund minus a $5 handling fee.
5. If you know of someone who would benefit from the class but does not have the funds for it, there are scholarships available. Students are entitled to one $50 scholarship per 6 month period. These are offered on a no-questions asked basis but we do rely on the instructors to use discretion when they offer scholarships.
6. Please use the plastic table covers during your classes regardless of the medium being used. If your class is particularly messy, consider a second layer, such as newspapers, to keep the plastic sheets clean. One instructor asks her students to bring an old towel to put under their work. Another spreads sheets of newsprint down. The longer we can keep those plastic sheets clean, the less plastic we end up dumping into the landfills.
7. Garbage: The instructors are responsible for emptying the garbage cans in the classroom. PAA takes care of the garbage in the kitchen and bathroom.
8. As I said, our instructors are so important to us. If you are having any problems or have suggestions for improvement, please notify Kathy or any other board member.
9. In order to get the brochure for next quarter done in time to give people time to view it before the quarter starts, class proposals need to be in by March 3. This date is firm. You can still plan classes and they will be advertised on the website calendar but they won’t be in the brochure.
PAYMENTS:
I would like to review the payment process for art sales and instructor pay.
As you know, ASA does not staff our members’ gallery so we rely on PAA to process any sales that are made. For this they take 20% of the sale. So, if you have something marked at $50 and it sells, you will receive $40. Their accountant presents us with a list of sales (each week in the summer and fall, every two weeks in the winter and spring). The Treasurer processes these sales weekly, sends the ledger to the accountant who then sends out the checks.
Normally you should be paid 1-2 weeks after the sale, or perhaps a little longer during the winter.
When artwork sells from the wall of the gallery, PAA will usually let us know on the day of the sale and the Treasurer will try to contact the artist so that they can replace the work that sold. Keep in mind that it might be a week or 10 days after this sale before we get the money from PAA and another few days before the ledger goes to the accountant. But if you ever have any questions about payment for a sale, don’t hesitate to contact the Treasurer.
Classes: Instructors will be paid according to the registration list in Club Express. If you have additional students, scholarship students or any other exceptions, please let the Treasurer know so that you can be paid correctly for your class.
Kathy Cope, acting Gallery Coordinator
541-264-9222
beachwalkinlady@hotmail.com
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